Businesses generates large amounts of data, and storing, accessing, and working together on documents is key to stay productive. Desktop-based document management software has several problems that can reduce business efficiency. It only works on certain devices, making it hard to work remotely or collaborate with others. Storing documents on local devices also increases the risk of losing data if something goes wrong or if there’s a security issue. Keeping track of different versions of documents can be confusing. As businesses grow, the software may struggle to handle more documents and users, making it less effective in the long run.